Intranet Responsibilities

All information and services (i.e. requirements) delivered by an IAT intranet need to be assigned as responsibilities to permanent staff within the organisation. These staff will be trained to take responsibility for the administration of their area/role's information or service.

The following table needs to be completed (i.e. responsibilities assigned) before creation of an intranet can commence.

Responsibilities for the New Intranet

Responsibility	IAT Dept/Branch	Person(s)	Comments
Content
Structure and chart of all parts of Directorate & IAT org	HR	Angela
Accurate contact information for IAT directories	HR, IT & Schools/Branches	Admin Staff in each area
Profiles (key summary info) of each IAT school, department, unit	Relevant unit/dept	Admin Staff in each area
Outlines & updates about all IAT projects	Relevant project	Project Managers
All HR information for staff to be available - applications, getting settled, policies & procedures, what happens when you leave, etc	HR	Nadia, Sahara, Layla
All Finance info, forms, policies	Finance	Huda, Nishita
All I.T. info..	IT	Husham
All Operations info..	Operations	Phil, Abdul Aziz
All Professional Development info..	Staff Development	Tony, Amal, Layla
Best practice sharing area	Staff Development	Tony, AC's, Schools
News, announcements & updates	All Departments	Admin Staff in each area
All required forms & letters to be available electronically	All Departments	HR & Finance especially. Others as desired.
Services
Contacts directory for all IAT Depts, Schools & Projects	HR, IT	Gulf HR Admin	Gulf HR integration
Calendar & Events listing	Relevant Departments	Admin Staff in each area
Online helpdesk for all relevant Depts & Areas	Relevant Departments	Allocated or generic helpdesk person
"Ask the Managing Director" enquiry form		John McFadyen
General complaints/feedback form	HR	Layla
Coordination of file/document sharing areas	Relevant Departments	Intranet/GHR admin
Coordination of collaborative workspaces	Relevant Projects/Depts	Project/Dept users
Administration of discussion forums including classifieds system		Intranet/GHR admin
Project or Team management areas & tools	Relevant Projects/Depts	Project/Dept users
Other Duties
Administration of all users and permissions		Intranet/GHR admin
Administration of integration with MS Office & other applications	IT	IT Dept Rep
Support & Training for intranet administrators and end-users		Intranet/GHR admin
Creation of specialised content (graphics, multimedia)
Translation of bilingual content
Overall intranet administration of content & services (e.g. portals)		Intranet/GHR admin
Administration of intranet ICT needs (server, active directory, network)	IT	IT Dept Rep