Intranet Requirements

Please add your ideas and requirements for the new intranet project as comments to this post, which will be used to update the table below. Alternatively, you can email them to adrian.lobo@iat.ac.ae. The aim is to have all key requirements listed and prioritised here by the 4th of March, so that solution analysis & recommendation can take place.

Notes on Table
1. Any examples are generally listed in order from least sophisticated to most sophisticated.
2. "Requestor" is listed only if unique to a specific person/area.
3. "Difficulty" refers to the complexity of development.
4. "Analyst Recommendation" indicates the suggested approach by the Project Consultant (Adrian).

Requirements for the New Intranet

Requirement / Idea	Examples / Details	Requestor	Priority	Diffic.	Analyst Recom.	Approved Outcome
Content
Profiles, structure, directory, who's who and chart of all parts of Directorate & IAT org			High	Low	Develop
Profiles, main activities & and directory for all Campuses			High	Low	Develop
Outlines & updates about all IAT projects			High	Low	Develop
All HR information for staff to be available - applications, getting settled, policies & procedures, what happens when you leave, etc			High	Low	Develop
All Finance info, forms, policies			High	Low	Develop
All I.T. info..			High	Low	Develop
All Operations info..			High	Low	Develop
All Professional Development info..			Medium	Low	Develop
Best practice sharing area			Medium	Low	Develop
News, announcements & updates			High	Low	Develop
All required forms & letters to be available electronically			High	Medium	Develop
Services
Contacts directory for all IAT Depts, Schools & Projects			High	Low	Develop
Calendar & Events listing			Medium	Low	Develop
Contact/Enquiry details or form for all Depts & Areas			High	Low	Develop
"Ask the Managing Director" enquiry form			High	Low	Develop
General complaints/feedback form			High	Low	Develop
Ability to store & share all types of files in organised groups			High	Low	Develop
Can effectively collaborate on shared documents & activities			Medium	Medium	Develop & Evaluate
Organised discussion forums including classifieds system			Medium	Low	Develop
News & announcements areas for Depts, teams & Schools			High	Low	Develop
Project or Team management areas & tools			Medium	Medium	Develop & Evaluate
Staff messaging & chat service			Low	Medium	Not required
Shared & requested task management facilities			Medium	Medium	Develop & Evaluate
Teaching & Learning spaces to be available to all Schools and teachers			Low	Medium	Use separate e-learning tools
Interface & Usability
Web-based portal interface that acts as gateway to all info & services for staff.			High	Low	Develop
Simple login & permissions system to provide secure access & customized "views"			High	Medium	Develop
Structure to facilitate easy navigation & finding of required info			High	Low	Develop
Other Functionality & Capability
Ability to easily search all content & files			High	Low	Develop
Direct integration with MS Office applications			High	Low	Develop
Seamless interface with IAT website, internet sites & both internal & external online services			High	Medium	Develop
Accessible remotely through internet			High	Low	Develop
Can utilise multimedia - pictures, video, Flash, etc.			Medium	Medium	Develop
Ability to support multiple languages & translations			High	Medium	Develop
Administration & Usage
System is easy & intuitive to use with no intensive support or training requirements			High	Medium	Develop
Simple, web or desktop based content creation, editing & publishing			High	Low	Develop
Enables content re-use, approval & auto-publishing			Medium	Low	Develop
Sophisticated site usage & monitoring tools			Medium	Low	Develop
Can readily identify and manage old or unused content or areas			Medium	Low	Develop
Dynamic content management. E.g. Latest news/events modules.			Medium	Low	Develop